After processing payroll for many years with many different clients we have developed a list of documentation required when your organization has:
- New Employee
- Employee Terminating
- Change in Employee or Employment details or agreement
WHY DO WE HAVE THESE FORMS?
This this experience we have developed a set of forms to be completed to that we have all documentation & information we need to ensure that we:
- Comply with legal, ATO & Fair Work compliance
- Operate efficiently by reducing the number of emails required to gather the information required
- Increase Accuracy to reduce the risk of our calculating incorrect pays or tax through lack of information or misunderstanding of information
- Documentation – provides clear, concise documentation of information
- ATO requirements – to comply ATO requirements around Salary Sacrificing the Stipend MEA calculation form should be completed, agreed & signed before the work begins.
Please note that our engagement letter includes the agreement that the client will use Benkorp’s forms to provide the information we need to provide the service we are engagement to perform.
Forms required to be completed, signed and sent to Benkorp are as follows:
New Employees
All forms must completed and signed by both the employee & employer and provided a minimum of 2 working days are required before we can process the pays
- New Employee Word Form
- Tax File Declaration Form
- Superannuation Standard Choice Form
- Stipend MEA Calculation Form – for ministers/Pastors – Anglican
Employee Changes
- Change Employee Details (relevant fields only) eg organisation name, employee name, date of change, relevant changes
- Stipend MEA Calculation Form – for ministers/Pastors – Anglican (If salary calculations have changed)
Please note to Comply with the ATO requirements around Salary Sacrificing the Stipend MEA calculation form should be completed, agreed & signed before the work begins.
See this link for more details: https://www.ato.gov.au/individuals/working/working-as-an-employee/salary-sacrifice-and-salary-packaging/
Employee Terminations
There are many issues and possible complications with Employee Terminations
If you have someone leaving your employment please complete & sign the:
Employee Termination Request Form
This will provide us with the information required to calculate their final pay and also fulfil government requirements of documenting the reason for the termination, and the authoriser of the termination.
All forms must completed and signed by both the employee & employer and provided a minimum of 2 working days are required before we can process the pays
Once we have this information we will create a draft Final Pay calculation for your review & approval. Once we have this approval we can organize payment